Purchasing Cards

Overview

In order to improve business processes and transactional visibility, Murdoch University has issued ANZ Visa Purchasing Cards to eligible employees. These cards are multipupose and are to be used for all University Procurement Policy.

All University purchasing card transactions will be managed in an Internet based expense management system, "Concur", which has been supplied to the University.

Cardholders, via an administration assistant, will use the system to generate expense reports to acquit the transactions on a monthly basis. Supervisors will use the system to review and approve the expnse reports being submitted.

Purchasing Card Policy and Concur Acquittal Process

The Purchasing Card Policy and Concur Acquittal Process document can be viewed at the following link:

Policy 517

The process map for the purchasing card acquittal can be viewed at the following link:

"Process map"

Acquittal Checklists

To help you with getting everything right we have put together:

• Cardholder's Checklist which lists everything a cardholder needs to pass onto a delegate.
• Delegate's Checklist which lists everything a delegate needs to have to acquit a monthly report

Concur Expense Management System

Concur is an anytime, anywhere Internet-based solution for creating, tracking and automating expense reports.

Concur log in:

You can log into Concur through the following link:

https://director.concursolutions.com?entity=p0001701orkg

Concur user guide:

The user guides provided are for the refernce to the Concur system. If you encounter further issues or have difficulties completing your tasks, please contact the Concur Helpdesk (refer below for details).

You can download the user guide through the following link:

Concur User Guide

Concur helpful tools:

• "Scanning" demonstration
  (Demonstration on the process involved in scanning and attaching documentation to the expense reports)
• "How to fax" poster
  (Poster that demonstrates the process involved in faxing documentation to Concur, which will then be attached to the expense reports)

Frequently Asked Questions (FAQ's)

A list of frequently asked questions is available at the links below:

• ANZ Purchasing Card FAQ's
• Concur Expense Management System FAQ's

Quick Links

Below is a list of helpful links:

• Purchasing Card application forms:
  • ANZ Application form for Murdoch University purchasing card (Form 560(a))
  • ANZ Application form for MurdochLink purchasing card (Form 560(b))
  • ANZ Application form for Innovative Chiropractic Learning purchasing card (Form 560(c))
  • Agreement and acknowledgement by card holder from (Form 561)
  • Salary deduction authority (Form 565)
  • Purchase Card non business related expense salary deduction authority (Form 565A)
• Disputed transaction form (Form 562)
• Travel diary declaration (Form 570)
• Statutory declaration (Form 576)

Help Desk

Purchasing Card assistance:

Helan Carlshausen
Ph: (08) 9360 6868
Email: H.Carlshausen@murdoch.edu.au

Concur Help:

Victoria Stein
Ph: (08) 9360 6165
Email: V.Stein@murdoch.edu.au